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Identity Validation
 

Compliance I-9.

Electronic Signatures and Records


Paper I-9 forms create compliance nightmares, storage headaches, and audit disasters that can trigger massive federal penalties. CIChecked's Compliance I-9 (CI-9) electronic system transforms chaotic paper processes into streamlined digital compliance that eliminates filing cabinets, prevents incomplete forms, and provides instant audit readiness. This comprehensive electronic solution manages all I-9 requirements while reducing compliance risks and administrative burdens.

What Compliance I-9 Actually Provides

  • Complete Electronic I-9 Management: Digital forms, storage, and tracking eliminating paper-based compliance risks
  • Real-Time Validation System: Prevents incomplete forms and compliance errors through automated verification checks
  • Comprehensive Audit Protection: Searchable digital records with complete audit logs and retention management (electronic storage throughout employment lifecycle)
  • Automated Compliance Monitoring: Expiration alerts, SSN duplication detection, and termination date tracking

Immediate Implementation Benefits: Compliance I-9 provides instant electronic I-9 processing with real-time validation, eliminating paper form delays and ensuring immediate compliance from day one of implementation.

Paper I-9 forms create multiple compliance failures including incomplete documentation, missing signatures, improper storage, retention violations, and audit preparation nightmares. Federal penalties for I-9 violations range from hundreds to thousands of dollars per form, making electronic compliance essential for risk management.

10 Reasons to use CI-9

1. Management of ALL I-9 Forms: Management of new, existing, and missing I-9 forms.

A complete solution for a proactive approach to this important compliance area.

2. Training Site: Safely “try-out” the system before entering “live” information.

Quick and efficient employee training.

3. Audit Log: Actions related to the form are tracked.

Showing that high value is placed on the security of sensitive personnel information.

4. SSN Duplication Alert: A company-wide search of existing employees.

You are informed of possible Social Security Fraud.

5. Expiration Notices: Email notification of an employee’s expiring work authorization.

Assists you with the tedious task of keeping your workforce in compliance.

6. E-Signatures: E-Signature Act compliant.

Eliminates the need for separate signature files or forms.

7. Termination Monitoring: Update termination dates individually or via file imports.

Automatically remove I-9 Forms that are past required retention dates.

8. Digital Storage: Searchable PDF’s for review, auditing, and re-verification.

Conversion of paper forms to digital allows management of existing and new I-9 Forms.

9. Real-Time Entry Validation: Forms are completed correctly the first time.

Elimination of fines and penalties due to incomplete forms.

10. No Requirement for Mastery Testing: Employees do not need to complete a course and pass a test before they begin using the system.

Our improved software platform (CIware 2.0) includes an all-inclusive online system to easily manage I-9 applicant invitations, track status, and view reports.  All these features are accessible on your main dashboard.

Electronic I-9 management prevents costly federal penalties while reducing administrative overhead associated with paper form management. The investment in digital compliance pays for itself through penalty avoidance and efficiency improvements.

Bottom Line: Compliance I-9 transforms chaotic paper I-9 processes into streamlined electronic compliance that prevents federal penalties while reducing administrative burdens. Essential digital solution for organizations requiring bulletproof employment eligibility verification.

Background Screening Without the Runaround—Let’s Make It Simple.

Too many gaps, too much guesswork? We streamline compliance, cut costs, and deliver clarity. Let’s talk.