Compliance I-9.

Electronic Signatures and Records

Paper I-9 forms create compliance nightmares, storage headaches, and audit disasters that can trigger massive federal penalties. CIChecked's Compliance I-9 (CI-9) electronic system transforms chaotic paper processes into streamlined digital compliance that eliminates filing cabinets, prevents incomplete forms, and provides instant audit readiness. This comprehensive electronic solution manages all I-9 requirements while reducing compliance risks and administrative burdens.

What Compliance I-9 Actually Provides

• Complete Electronic I-9 Management: Digital forms, storage, and tracking eliminating paper-based compliance risks
• Real-Time Validation System: Prevents incomplete forms and compliance errors through automated verification checks
• Comprehensive Audit Protection: Searchable digital records with complete audit logs and retention management (electronic storage throughout employment lifecycle)
• Automated Compliance Monitoring: Expiration alerts, SSN duplication detection, and termination date tracking

Immediate Implementation Benefits: Compliance I-9 provides instant electronic I-9 processing with real-time validation, eliminating paper form delays and ensuring immediate compliance from day one of implementation.

Paper I-9 forms create multiple compliance failures including incomplete documentation, missing signatures, improper storage, retention violations, and audit preparation nightmares. Federal penalties for I-9 violations range from hundreds to thousands of dollars per form, making electronic compliance essential for risk management.

10 Reasons to use CI-9

1. Management of ALL I-9 Forms: Management of new, existing, and missing I-9 forms.

A complete solution for a proactive approach to this important compliance area.

2. Training Site: Safely “try-out” the system before entering “live” information.

Quick and efficient employee training.

3. Audit Log: Actions related to the form are tracked.

Showing that high value is placed on the security of sensitive personnel information.

4. SSN Duplication Alert: A company-wide search of existing employees.

You are informed of possible Social Security Fraud.

5. Expiration Notices: Email notification of an employee’s expiring work authorization.

Assists you with the tedious task of keeping your workforce in compliance.

6. E-Signatures: E-Signature Act compliant.

Eliminates the need for separate signature files or forms.

7. Termination Monitoring: Update termination dates individually or via file imports.

Automatically remove I-9 Forms that are past required retention dates.

8. Digital Storage: Searchable PDF’s for review, auditing, and re-verification.

Conversion of paper forms to digital allows management of existing and new I-9 Forms.

9. Real-Time Entry Validation: Forms are completed correctly the first time.

Elimination of fines and penalties due to incomplete forms.

10. No Requirement for Mastery Testing: Employees do not need to complete a course and pass a test before they begin using the system.

Our improved software platform (CIware 2.0) includes an all-inclusive online system to easily manage I-9 applicant invitations, track status, and view reports.  All these features are accessible on your main dashboard.

Electronic I-9 management prevents costly federal penalties while reducing administrative overhead associated with paper form management. The investment in digital compliance pays for itself through penalty avoidance and efficiency improvements.

Bottom Line: Compliance I-9 transforms chaotic paper I-9 processes into streamlined electronic compliance that prevents federal penalties while reducing administrative burdens. Essential digital solution for organizations requiring bulletproof employment eligibility verification.